Annual Conference FAQ
NABIP-CO Annual Conference FAQs
| Exhibit Hall | Guests | Hotel | Registration | Sponsors |
When can I set up my table?
Setup information details are coming soon.
Can I ship my materials before conference begins?
All arrangements for shipping freight should be made by visit the following link: https://www.gotriphero.com/ship-skis-luggage-to-grand-hyatt.
Once there, scroll down to the “Events and Group Information” section. This area explains how to properly address packages and includes a package manifest to fill out with tracking information for anything being shipped to the hotel.
Once items arrive, they will be stored and delivered directly to the event space. For any items that need to be shipped back out after the event, please make sure the outgoing shipping labels are applied to all packages. Allan from Trip Hero will collect them post-event and take them to the loading dock for pickup. If you have any questions, please reach Allan at [email protected].
When can I begin to dismantle my table?
Tentatively, exhibitors may strike their tables on Tuesday, June 9 starting at 3 pm. You will receive instructions as we get closer.
Can I dismantle my table early?
This is expressly prohibited, and you will be billed a $200 fee for early dismantling.
Is there WIFI in the exhibit Hall?
Yes. Details will be included in your exhibitor packet.
How can I order electricity, a hard-wired Internet connection, or additional furnishings for my table?
You will receive an exhibitor packet 1-2 months prior to the event with instructions for ordering these items/services directly from the hotel.
Am I allowed to bring guests to conference?
Guests must be registered for the conference to attend.
Do I need a code to register for the room block?
You need to let them know you are with NABIP-CO Annual Conference. Book your room online HERE
I would like to come in early for the event. Can I get the same room rate?
Please contact the hotel if you wish to make reservations outside of June 8 - 9.
What is included in the registration package?
Your Attendee registration or Exhibitor registration includes everything on the Agenda.
I am an Exhibitor. Do I need to register?
If you made your exhibitor purchase via our registration system, then you should’ve added your attendee's name to the registration. If you didn’t add the attendee's name at the time of registration, please email your attendee names to [email protected]. Please send their first and last name and email address.
I am a Sponsor. Do I need to register?
No, you do not need to register through the website, but we do need all your attendee information to be emailed to [email protected] no later than May 9. Please send the first and last name and email address.
Is there walk-in registration?
We can accommodate walk-ins for the Conference on Monday, June 8.
Can I pay my registration with a check?
Yes, please register through this online system, then simply click Bypass Payment when you get to the payment screen. All checks must be postmarked by May 17, 2026. After May 17, you must pay by credit card.
Can I cancel my registration?
You may cancel your Exhibitor registration before May 17 less the non-refundable minimum deposit of 50% of total price of requested space, provided in the NABIP-CO registration policy. This will be the sole and exclusive right and remedy of your company in this respect. Individual cancellation is honored for emergencies only. Cancellation after May 17 is non-refundable.
I would like to sponsor, what do you need?
Sponsorship Information is coming soon.
When do you need my attendees’ names?
By May 17 please email them to [email protected]. Please include first and last name and email address.
What format do you need my logo?
Please send us both a JPEG and EPS.
When is payment due?
Within 30 days of your signed agreement.
When do I select my exhibit location?
Exhibit locations are determined based on your sponsorship level, as well as the order in which your sponsorship was received. Please email your top 3 location choices to [email protected]. Floorplan is attached below:
